Academic Policies

Academic Fresh Start

Academic Fresh Start

The purpose of the “Academic Fresh Start” policy is to provide a student who performed poorly upon his or her initial enrollment at University of Cincinnati the opportunity for a fresh UC cumulative grade point average.


FERPA Info and Waiver

The Family Educational Rights and Privacy Act of 1974 (34 C.F.R. Part 99 - commonly known as FERPA), is the federal law that governs the release of and access to student education records. FERPA affords students certain rights with respect to their education records.

Grade Replacement Form and Policy

This policy allows a student to “replace” a poor grade in a course. The original grade stays on the transcript and Degree Audit, but is not counted in GPA. The following rules apply to the Grade replacement process:

1. The replacement must be exact – same course. Note that the rule applies to course number – if course numbers change the student may not be able to use the course as a grade replacement. If you have questions regarding whether you are taking the appropriate course please consult with an academic adviser.

2. The total number of replaced University of Cincinnati credit hours may not exceed fifteen (15) quarter hours or ten (10) semester hours.  Students may repeat up to a maximum of five (5) undergraduate quarter courses or four (4) semester courses.

3. Once the student has submitted the form, thereby identifying the intent to use the current class for grade replacement, that decision is irrevocable.  If the student withdraws from the class after petitioning for a grade replacement, that class does count towards the maximum number of classes that the student may repeat— but the "W" grade resulting from the withdrawal does not replace the final grade awarded for the original class.

4. Grade replacement forms are due no later than the 15th calendar day of the semester.

Grade Replacement Forms can be picked up in your Student Service Center or at the One Stop Center.

Full information on Grade Replacements can be found here.

Graduation Requirements

In order to graduate from the UC College of Education, Criminal Justice, and Human Services, a student must:

  • Complete all required course work and program requirements.
  • Obtain the required GPA for the respective program.
  • Be in good academic standing; that is, not on academic or disciplinary probation or suspension.
  • Meet the college's residency requirement of 30 semester credit hours.
  • File formal application for the degree by the posted semester of graduation deadline.

Graduation and commencement details can be found here.

Pass/Fail Courses

To take classes on a pass/fail basis, students register for the classes and then submit a completed pass/fail form to your college office whose staff would forward the form to Student Records. The deadline to submit pass/fail forms to the college office is the seventh (15th) calendar day of the semester. Pass/fail forms are available in college offices.

Students who take classes on a pass/fail basis are identified as having a grading type of “P” printed next to their names on the grade lists. Instructors have two final grading options: “P” (Pass) or “F” (Failure). If the entire class is offered on a pass/fail basis, no one is required to complete pass/fail forms.

Pass/Fail form can be picked up at the One Stop Center or in college offices.

School of Education Social Media Statement

Please be aware of photos, comments, or group memberships on Facebook or other internet sites that could be embarrassing to the school or employer in which you are to be placed may be grounds for removal from that placement. These include photos of you or others pictured on your site engaged in drinking, doing drugs, acting in a manner that might be considered lewd or sexually suggestive, or acting in a way that the school, district, or students’ parents would find objectionable. Please recognize that this is true even if your friends have posted and labeled photos of you on their sites. Parents, students and district personnel frequently look at Facebook pages and search for names of teachers. You are considered a role model for students, and your behavior must be exemplary at all times.  Granting access to any Pre-K – 12 students to your personal social media pages is not advisable in any instance.  Pictures and posts on such social networking sites are available to the public, regardless of how you may set your privacy settings.  Your position in cohort and in your student teaching placements may be in jeopardy if the college or the school determines misconduct is present due to posts or pictures available through the web.

Undergraduate Academic Standing Policy

Please see below for information regarding Probation, Suspension and Dismissal.

Undergraduate Academic Standing Policy (PDF)

Withdrawing from Classes

After the 15th calendar day of the semester (see specific dates for Summer terms), but within the semester, the student may withdraw from one or more classes, as follows:

Students may withdraw from classes through web registration if the instructor permits web withdrawals (refer to the instructor’s class syllabus). Students and instructors both will receive e-mail notification of the withdrawal. Students are assigned a “W” grade at the time of the withdrawal, but instructors reserve the right to change the “W” to an “F” through the final grading process.

Students may also withdraw from classes in person by submitting a completed “Registration Change” form to the One Stop Student Service Center (2nd floor, University Pavilion) for processing. The last day to withdraw from a class is the 58th calendar day of the semester (See specific dates for Summer terms).

Full withdrawal procedures can be found here.